Services - Links
Stock Transfer Services provided by Reliable
- New securities issuance, control and compliance
- Validation and ownership and transfer of securities
- Maintenance of shareholder records
- Stock splits and stock dividends
- Securities safekeeping
- Dividend disbursements (including preparing shareholder lists on the record date with relevant disbursement information, calculating stock dividends, ordering and printing certificates, mailing certificates and replacing lost certificates)
- Auditor's Confirmation
- Detailed Journal Analysis
- Transaction Updates
- Certified Shareholders List
- Update of New Shareholders
- CSE Listing Statement Services
- CSE Letter of Confirmation
- Transfer Agent Verification Form
- Certificate Verification
- New CUSIP and ISIN Number Requests
- CUSIP Issuance
- Mailing of Shareholder letters
- Annual & Special Meeting notices
- Annual Reports and any other significant shareholder information
- Quarterly financial statement mailings
- Management Discussion & Analysis reports
- arranging the printing of proxy material;
- co-ordinating broker search and distribution of shareholder materials;
- addressing and mailing proxy forms;
- providing Scrutineers for shareholders' meetings;
- administering the mailing process through each stage;
- receiving, verifying, and tabulating proxies returned physically;
- providing updates on the voting results;
- attending meetings to verify attendance and report on votes cast;
- provision of final meeting reports on attendance and voting.
- Acting as a Subscription & Escrow Agent receiving funds in trust
- Issuance of security certificates from treasury to the subscribers
- Attending IPO Closings
- Providing administration of warrants and rights issues to ensure that all aspects of trust indentures are for the benefit of the Issuer and warrant holder or rights holder
- Monitoring and processing funds received, so that securities are issued and funds are disbursed to the company in a timely manner
- Acting as a third party under escrow and pooling arrangements governing important assets such as securities certificates
- Providing DRS and DWAC Services via an arrangement with the US based Worldwide Stock Transfer.
- Reliable has partnered with Worldwide Stock Transfer who will act as a secondary US agent.
- Reliable clients can have access to electronic processing services such as DWAC (Deposit/Withdrawal at Custodian) and DRS (Direct Registration System). Worldwide is a part of Depository Trust Corporations (DTC) Fast Automated Securities Transfer system (FAST) which enables electronic share transfers via Cede & Co (DTC’s nominee name) to participating broker/dealers
- Assist with annual meeting of shareholders in Compliance with NI 54-101
- Plan all aspects of meeting, fix record and meeting dates
- Assistance with drafting of Management Information Circular, Proxy and Other Shareholder Materials
- Assistance with printing and mailing of meeting materials
- Preparation of Chairman's script for the meeting
- Attendance at meeting as Scrutineer and acting as Meeting Secretary and providing the preparation of meeting minutes
- Maintain, administer and update stock option plans, spreadsheets and warrant registers
- Monitoring stock option and warrant exercises
- Preparation and submission of treasury directions for private placements, stock options and warrant exercises
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Administration of requirements to communicate with both registered and non-registered shareholders and provision of client services to complete National Instrument 54-101 requirements. Shareholder communication services includes :-
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Administration of Initial Public Offerings and New Issues
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Stock Options and Warrant Services
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